August 27, 2025 Meeting Minutes
Minutes of the Regular Meeting of the Commissioners of Northwest Georgia Housing Authority
Held August 27, 2025
The Board of Commissioners of Northwest Georgia Housing Authority met at its regular meeting at 326 W 9th St. Rome, Georgia, 8:30 a.m., on the 27th day of August, 2025.
Called to Order:
The meeting was called to order by Chairperson Betty Sue Hickman, and, upon roll call, those present and absent are as follows:
Present: Betty Sue Hickman, Billy Cooper, Brian Bojo, Mary Clark, Corey Townsend, Ronnie Wallace
Absent: None
Chairperson Hickman declared a quorum present.
Others in attendance: Justin Jones, Chief Executive Officer, James Garvin, Chief Financial Officer, Amanda Fox, Chief of Staff, Billy Pasley, Director of IT, Howard Gibson, Director of Maintenance, Rand Nichols, Director of Security &: YouthBuild, Le Shay Denton, Assistant Director of Housing, Madonna Murphy, Director of Compliance, Stewart Duggan, Attorney, Wayne Robinson, City of Rome, Tom Couch, General Public
Executive Session - Chairperson Hickman asked for a motion to enter into Executive Session. Commissioner Townsend made a motion to enter into Executive Session, seconded by Commissioner Bojo. The motion passed unanimously. No action was taken during the Executive Session. Commissioner Cooper made a motion to return to Regular Session, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Minutes of the regular meeting held on August 27, 2025 - Chairperson Hickman asked if there were any additions or corrections to the minutes. Commissioner Townsend made a motion to approve the minutes, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Old Business:
None
New Business
Tabled Resolution 33-2025: Approval of Sale of Bill Collins Village - Commissioner Bojo made a motion to table Resolution 33-2025, seconded by Commissioner Townsend. The resolution was tabled.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 34-2025: Adoption of NWGHA Ethics Policy-All board members and employees of NWGHA are required to execute the NWGHA Ethics Policy. Commissioner Wallace made a motion to approve Resolution 34-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 35-2025: Adoption of NWGHA Program Integrity Policy - Commissioner Bojo made a motion to approve Resolution 35-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 36-2025: Approval of Tenant Dwelling Lease (Public Housing) - Commissioner Wallace motioned to approve Resolution 36-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 37-2025: Approval of Tenant Dwelling Lease for LIHTC Properties - Commissioner Townsend motioned to approve Resolution 37-2025, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: none
Approval of Resolution 38--2025: Approval of LIPH Master Development Plan Summary 2025 - Commissioner Townsend made a motion to approve Resolution 38-2025, seconded by Commissioner Wallace. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 39--2025: Approval of IT Equipment Contract - Commissioner Bojo made a motion to approve Resolution 39-2025, seconded by Commissioner Wallace. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 40-2025: Approval of IT Support Services Contract - Commissioner Wallace made a motion to approve Resolution 40-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 41-2025: Approval of John Graham Homes Phase Two Turnkey Project - Commissioner Townsend made a motion to approve Resolution 41-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 42-2025: Approval of 2025 RAD Significant Amendment - Commissioner Townsend made a motion to approve Resolution 42-2025, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Approval of Resolution 43-2025: Approval of PHA-Owned lease - Commissioner Wallace made a motion to approve Resolution 43-2025, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Policy re: Campaign Signs: Mr. Justin Jones reported that historically, campaign signs were permitted in commons areas across NWGHA properties. However, the NWGHA has updated its policy regarding campaign signage. Campaign Signs will no longer be allowed in common areas of NWGHA properties. Residents are permitted to display campaign signs only in private areas of their individual homes. Commissioner Wallace made a motion to approve the Campaign Sign Policy, seconded by Commissioner Cooper, and subsequently adopted.
Reports
Finance Department Update - Mr. James Garvin reported that total revenue as of July 2025 is $1,168,629. The total expenses for July 2025 are $941,298. The July 2025 ending cash available is $403,904. Approval of NWGHA Financial Statements for July 2025:
Yes: Bojo, Clark, Cooper, Townsend, Wallace
No: None
Public Housing/HCV - Ms. Le Shay Denton presented the Public Housing and HCV report. The total occupancy is 95% with 80 vacancies. There are 2,766 on the community-based combined waitlist. There are a total of 839 vouchers for July 2025, and 3,028 on the HCV waitlist.
Tax Credit & Development Update - Le Shay Denton reported that the tax credit properties' combined occupancy for July 2025 was 98%, and 8 vacancies. The total rent collection is 90.5%.
Executive Director Comments
None
Commissioner Comments
None
Adjourn - Commissioner Townsend made a motion to adjourn, seconded by Commissioner Bojo. The meeting was adjourned at 11:45 a.m.
