December 17, 2025 Meeting Minutes
Minutes of the Regular Meeting of the Commissioners of Northwest Georgia Housing Authority
Held December 17, 2025
The Board of Commissioners of Northwest Georgia Housing Authority met at its regular meeting at 326 W 9th St. Rome, Georgia, 8:30 a.m., on the 17th day of December, 2025.
Called to Order
The meeting was called to order by Chairperson Betty Sue Hickman, and, upon roll call, those present and absent are as follows:
Present: Betty Sue Hickman, Billy Cooper, Mary Clark, Corey Townsend, Ronnie Wallace
Absent: Brian Bojo
Chairperson Hickman declared a quorum present.
Others in attendance: Justin Jones, Chief Executive Officer, Amanda Fox, Chief of Staff, James Garvin, Chief Financial Officer, Billy Pasley, Director of IT, Rand Nichols, Director of Security & YouthBuild, Le Shay Denton, Assistant Director of Housing, Howard Gibson, Director of Maintenance, Stewart Duggan, Attorney, Wayne Robinson, City of Rome, Tom Couch, General Public
Approval of Minutes of regular meeting held on November 19, 2025 - Chairperson Hickman asked if there were any additions or corrections to the minutes. Commissioner Townsend made a motion to approve the minutes, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Old Business - None
New Business
2026 Board of Commissioners Meeting Schedule - Mr. Justin Jones presented the 2026 meeting schedule.
Approval of Resolution 59-2025: Approval of FYE2025 Operating Budget Amendment - Mr. James Garvin presented the 2025 Amended Budget. Commissioner Wallace made a motion to approve Resolution 59-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 60-2025: Approval of Lawn Care Contract - Commissioner Wallace made a motion to approve Resolution 60-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 61-2025: Approval of City of Cave Spring Proposal - The Board of Commissioners authorized the Chief Executive Officer to move forward with the sale of said real property to the City of Cave Spring, Georgia, on the following business terms: counter 100% of tap fees not to exceed $125,000.00 offer, or move forward with an appraisal. Commissioner Townsend made a motion to approve Resolution 61-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 62-2025: Approval of Moving to Work Consultant - Commissioner Cooper made a motion to approve Resolution 62-2025, seconded by Commissioner Wallace. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 63-2025: Approval of Banking Services - Commissioner Wallace made a motion to approve Resolution 63-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 64-2025: Approval of NWGHA's Updated Ban Policy - Criminal Trespass Notice - Commissioner Townsend made a motion to approve Resolution 64-2025, seconded by Commissioner Clark. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 65-2025: Approval of Safety Policy Amendment - Commissioner Townsend made a motion to approve Resolution 65-2025, seconded by Commissioner Clark. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Reports
Finance Department Update - James Garvin reported November 2025 ending cash available is $632,674. The total Operating expenses for November 2025 are $13,110,188. Approval of NWGHA Financial Statements for November 2025 will be tabled until January 2026. The year-end financial statements will not be ready in January.
Chief Executive Officer Comments
The Board of Commissioners will attend PHADA's Commissioners' Conference, which will be held January 4-7, 2026, in Tampa, FL. Lastly, Justin Jones has asked the board for donations for the FSS program.
Commissioner Comments - None.
Executive Session
Chairperson Hickman asked for a motion to enter into Executive Session for the purpose of real estate matters. Commissioner Townsend made a motion to enter into Executive Session, seconded by Commissioner Cooper. The motion passed unanimously. No action was taken during the Executive Session. Commissioner Townsend made a motion to return to Regular Session, seconded by Commissioner Clark. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Adjourn
Commissioner Wallace made a motion to adjourn, seconded by Commissioner Cooper. The meeting was adjourned at 12:00 PM.
