November 19, 2025 Meeting Minutes
Minutes of the Regular Meeting of the Commissioners of Northwest Georgia Housing Authority
Held November 19, 2025
The Board of Commissioners of Northwest Georgia Housing Authority met at its regular meeting at 326 W 9th St. Rome, Georgia, 8:30 a.m., on the 19th day of November, 2025.
Called to Order
The meeting was called to order by Chairperson Betty Sue Hickman, and, upon roll call, those present and absent are as follows
Present: Betty Sue Hickman, Billy Cooper, Brian Bojo, Mary Clark, Corey Townsend, Ronnie Wallace
Absent: None
Chairperson Hickman declared a quorum present.
Others in attendance: Justin Jones, Chief Executive Officer, Amanda Fox, Chief of Staff, James Garvin, Chief Financial Officer, Billy Pasley, Director of IT, Rand Nichols, Director of Security & YouthBuild, Le Shay Denton, Assistant Director of Housing, Madonna Murphy, Director of Compliance, Stewart Duggan, Attorney
Approval of Minutes of the called meeting held on October 10, 2025 - Chairperson Hickman asked if there were any additions or corrections to the minutes. Commissioner Townsend made a motion to approve the minutes, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Minutes of the regular meeting held on October 22, 2025 - Chairperson Hickman asked if there were any additions or corrections to the minutes. Commissioner Townsend made a motion to approve the minutes, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Old Business - None
New Business
Approval of Resolution 56-2025: Approval of Cellphone Policy - Commissioner Townsend made a motion to approve Resolution 56-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 57-2025: Approval of Employee Training Policy - Commissioner Townsend made a motion to approve Resolution 57-2025, seconded by Commissioner Cooper. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 58-2025: Approval of Information Technology (IT) Policy - Commissioner Wallace made a motion to approve Resolution 58-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Clark, Cooper, Townsend, Wallace
No - None
Reports
Finance Department Update - James Garvin reported October 2025 ending cash available is $566,043. The total Operating expenses for October 2025 are $12,086,264. Approval of NWGHA Financial Statements for October 2025:
Yes - Clark, Cooper, Townsend, Wallace
No - None
Chief Executive Officer Comments
Justin Jones provided an update on the Chuck Hufstetler Park. The MOU was executed with the City of Rome, and the city will take responsibility for financing the project and ownership. Construction of Chuck Hufstetler Park should be completed in October 2026. The Board of Commissioners will attend PHADA's Commissioners' Conference will be held January 4-7, 2026, in Tampa, FL. Lastly, the December board meeting will be held on December 17, 2025.
Commissioner Comments
Commissioner Hickman asked if company vehicles would be purchased with Capital Funds. Mr. Jones responded that Capital Funds are not being used for the purchase of company vehicles.
Executive Session
Chairperson Hickman asked for a motion to enter into Executive Session for the purpose of personnel and real estate matters. Commissioner Townsend made a motion to enter into Executive Session, seconded by Commissioner Bojo. The motion passed unanimously. No action was taken during the Executive Session. Commissioner Clark made a motion to return to Regular Session, seconded by Commissioner Townsend. The motion was approved unanimously
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Adjourn
Commissioner Bojo made a motion to adjourn, seconded by Commissioner Townsend. The meeting was adjourned at 10:25 AM.
