October 22, 2025 Meeting Minutes
Minutes of the Regular Meeting of the Commissioners of Northwest Georgia Housing Authority
Held October 22, 2025
The Board of Commissioners of Northwest Georgia Housing Authority met at its regular meeting at 326 W 9th St. Rome, Georgia, 8:30 a.m., on the 22nd day of October, 2025.
Called to Order
The meeting was called to order by Chairperson Betty Sue Hickman, and, upon roll call, those present and absent are as follows:
Present: Betty Sue Hickman, Billy Cooper, Brian Bojo, Mary Clark, Corey Townsend, Ronnie Wallace
Absent: None
Chairperson Hickman declared a quorum present.
Others in attendance: Justin Jones, Chief Executive Officer, Amanda Fox, Chief of Staff, James Garvin, Chief Financial Officer, Billy Pasley, Director of IT, Rand Nichols, Director of Security & YouthBuild, Le Shay Denton, Assistant Director of Housing, Madonna Murphy, Director of Compliance, Stewart Duggan, Attorney, Tom Couch, General Public, Wayne Robinson, City of Rome
Approval of Minutes of the regular meeting held on September 24, 2025 - Chairperson Hickman asked if there were any additions or corrections to the minutes. Commissioner Cooper made a motion to approve the minutes, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Old Business
Approval of Resolution 33-2025: Approval of Sale of Bill Collins Village - Commissioner Cooper made a motion to approve Resolution 33-2025, seconded by Commissioner Wallace. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
New Business
Presentation of the FYE 2024 Audit: Henderson & Pilleteri, LLC - Mr. Roy Henderson and Ms. Kyndall Spooner presented the FYE 2024 Audit. The current year results determined that there were no findings in the FYE2024 Audit. Furthermore, previous findings are cleared, better financials are in place, better personnel, and a specified reasoning for higher admin costs is noted.
Approval of Resolution 50-2025: Approval of 2026 Annual Program Operating Budget - Mr. James Garvin presented the 2026 Operating Budget for LIPH, COCC, HCV, FSS & ROSS. Projected total operating revenues total $11,938,945, and total operating expenses total $11,432,912. Commissioner Townsend made a motion to approve Resolution 50-2025, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 51-2025: Approval of NWGHA's Revised Procurement Policies - Commissioner Townsend made a motion to approve Resolution 51-2025, seconded by Commissioner Wallace. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 52-2025: Amendment of Social Media Policy - Commissioner Townsend made a motion to approve Resolution 52-2025, seconded by Commissioner Bojo. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 53-2025: Approval of NWGHA's Outstanding Check Policy - Commissioner Wallace motioned to approve Resolution 53-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 54-2025: Approval of Surveillance Cameras Contract - Commissioner Townsend motioned to approve Resolution 54-2025, seconded by Commissioner Townsend. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Approval of Resolution 55-2025: Approval of Ford Fleet Contract - Commissioner Bojo motioned to approve Resolution 55-2025, seconded by Commissioner Clark. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Reports
Finance Department Update - James Garvin reported September 2025 ending cash available is $863,051. The total Operating expenses for September 2025 are $10,905,985. Approval of NWGHA Financial Statements for September 2025:
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Chief Executive Officer Comments - Justin Jones provided an update on the Rapid Rehousing Program, including partnerships and vacant units. Additionally, Chuck Hufstetler Park will proceed with construction. The Board of Commissioners will attend a Board Retreat on November 3, 2025. Lastly, PHADA's Commissioners' Conference will be held January 4-7, 2026, in Tampa, FL.
Commissioner Comments - None
Executive Session - Chairperson Hickman asked for a motion to enter into Executive Session. Commissioner Wallace made a motion to enter into Executive Session, seconded by Commissioner Cooper. The motion passed unanimously. No action was taken during the Executive Session. Commissioner Cooper made a motion to return to Regular Session, seconded by Commissioner Clark. The motion was approved unanimously.
Yes - Bojo, Clark, Cooper, Townsend, Wallace
No - None
Adjourn - Commissioner Townsend made a motion to adjourn, seconded by Commissioner Bojo. The meeting was adjourned at 12:05 p.m.
